HR Assistant
Who We Are
The School of Kinesiology is currently the fourth largest school at the University of Michigan - the top public research institution in the country. Currently, we have three undergraduate majors, six graduate degree programs, and 35 research labs and centers. We are proud to occupy the fully renovated School of Kinesiology Building.
Job Summary
In this newly designed role, you will play a pivotal onsite role in providing a welcoming environment, recruiting and onboarding processes, records and compliance management, and other complex administrative functions while collaborating with multiple customer groups. As the HR Assistant, you will ensure prompt, efficient, and professional responses to employee inquiries. Reporting to the Senior Director of Human Resources, you will receive functional direction from multiple individuals, and will support the HR team in providing the highest level of customer service to all School of Kinesiology constituents.
Responsibilities*
- Temporary Staff Management: Process temporary staff postings, hires, onboarding, and offboarding. Track I-9 completion and expirations, student-to-non-student conversions, and appointment purges. Ensure compliance with U-M temporary staff policies and manage extension requests. Respond to temporary staff questions and coordinate with shared services HR staff.
- Dean's Suite Reception and Operations: Serve as the first point of contact at the Dean's Suite reception desk. Welcome and assist visitors, students, faculty, and staff. Manage mail, conference room reservations, supplies, kitchen areas, shared spaces, and first aid materials. Maintain reception and suite spaces, report facility issues, and coordinate office plant maintenance. Support suite culture through tasks such as managing staff birthdays.
- Human Resources Administrative Support: Draft HR letters and communications using templates. Support HR transactions in partnership with shared services HR Coordinators. Send approved HR communications and assist with meetings, catering, logistics, and materials. Update employee work addresses and phone numbers in HR systems. Provide additional administrative support during peak periods.
- Faculty and Staff Search/Hiring Support: Coordinate interviews and scheduling for staff searches. Support faculty job postings and external advertising processes. Arrange faculty candidate travel, lodging, transportation, meals, and campus logistics. Prepare candidate materials, folders, welcome items, hospitality supplies, and office spaces. Track and submit recruitment-related expenses.
- Data Management and Timekeeping: Maintain HR content on the school intranet. Manage HR and personnel files, document retention, and mandatory training tracking. Coordinate scanning of documents into university personnel files. Review timesheets, ensure correct time reporting codes, and follow up on missing time or approvals. Troubleshoot payroll issues and communicate timekeeping reminders.
- Other HR Projects: Review and edit HR reports, documents, templates, and processes. Create and manage surveys using tools such as Qualtrics and Google Forms. Provide additional HR project support as assigned and approved by the supervisor.
Requirements / Qualifications*
- 2+ years of related administrative support experience
- High school diploma
- High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom)
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.
Salary & Benefits
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Maternity and parental leave
- University commitment to providing reasonable accommodations to individuals with disabilities
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Process
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience. A cover letter is required to be considered for this position. In the cover letter, please let us know how this position will align with your career aspirations and skills. Submit both a cover letter and resume as one file (because of system limitations). For questions about this role or accommodation requests, contact [email protected]
Equal Opportunity Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
