Administrative Coordinator
Company Overview
The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to improve the world.
Job Summary
The Administrative Coordinator provides a wide range of administrative support services to staff and program offices. Each Administrative Core Team (ACT) staff member generally supports one to four units, depending on the size and needs of the unit.
This role is hybrid with on-site expectations in Ann Arbor, MI 3 days per week. You may work during early mornings, nights, or weekends. You will routinely lift and move up to 25 pounds to support deliveries and event setup.
Please note: To be considered for this position, candidates must be legally authorized to work in the United States. Ross School of Business does not offer visa sponsorship for this position.
Key Responsibilities
- Executing Financial Transactions: Execute financial transactions in accordance with University of Michigan and Ross School policies and procedures. Purchase goods and services to support unit operations. Process reimbursements for students, visitors, and other stakeholders. Serve as the Single Administrative Point of Contact (SAPOC) for all financial accounts associated with assigned units.
- Event & Program Support: Support unit-led events by coordinating and executing logistical details in alignment with University and Ross policies and standards. Manage event logistics, including scheduling, travel arrangements, room reservations, vendor coordination, material preparation, and guest registration. Collaborate closely with unit staff to ensure seamless execution of events for students, faculty, staff, alumni, and donors.
- Onboarding and Offboarding Staff: Coordinate the logistical aspects of onboarding and offboarding processes for staff within assigned units. Facilitate access to workspaces, keys, technology, equipment and network systems in collaboration with relevant departments.
- Providing General Administrative Support: Provide comprehensive administrative support to assigned units in alignment with University and Ross School standards. Prepare and format documents, organize materials, enter data, and proofread correspondence and reports. Coordinate complex meeting and event scheduling, including room reservations and calendar management. Assist with other administrative processes and special projects as needed to support unit operations and priorities.
Requirements / Qualifications
- High school diploma, or equivalent, and at least 1-3 years previous administrative support experience, preferably in an academic setting, or equivalent combination of education and experience is required.
- Outstanding customer service skills.
- Ability to organize workload and exercise discretion with confidential information.
- Demonstrated ability to review work for accuracy, manage detailed information, and develop and present information in a clear and professional manner.
- Must have a substantial amount of experience and a high level of proficiency, speed and accuracy with PC software in Microsoft Windows environment, particularly Proficiency with Word, PowerPoint, and Excel; and the ability to adapt to and effectively use new software and technologies.
Salary & Benefits
The posting range for this position is $46,100 to $54,200. This posting range reflects multiple factors involved in determining compensation, such as skills, experience, training, certifications, and other organizational needs.
The University of Michigan offers a comprehensive benefits package including:
- Generous time off (Vacation, Holidays, Season Days)
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Flexible Work Program
- Ross Onsite Fitness Center
How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations.
Equal Opportunity Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
