Administrative Assistant (Ann Arbor, MI, United States)

Administrative Assistant

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Who We Are

Michigan Law, one of the oldest law schools in the nation, was founded in 1859 and enjoys a reputation for academic excellence. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its academic rigor, stunning physical surroundings, the faculty's preeminent scholarship, and an academic community noted for collegiality and warmth. Supported by remarkable facilities, preeminent faculty-scholars, and unparalleled architecture and physical environment, Michigan Law has more than 22,000 alumni, over 1,000 J.D. candidates, and 107 full-time faculty members, including 55 tenured and tenure-track, 27 clinical and legal practice, and 57 part-time faculty members. For the graduating class of 2024, 98 percent were employed. Contributing to the close-knit law-school community, law students have a choice of 9 student-edited journals and more than 70 student organizations in which to participate.

Job Summary

The University of Michigan Law School invites applications for an Administrative Assistant within the Office of Career Planning. This is a dual-function role that combines executive-level support to the Senior Assistant Dean of Student Affairs with responsibility for supporting and coordinating special projects and activities within the Office of Career Planning. The role requires strong judgment, discretion, and the ability to anticipate needs, manage competing priorities, and ensure a high level of organization and preparedness. This role works closely with the administrative support team across the Office of Career Planning. We seek candidates who are analytical, outgoing, innovative, flexible, adept at teamwork and collaboration, have a strong attention to detail, and are committed to student success. This role works on-campus and in-person. Periodic evening and weekend work is required. Infrequent travel.

Key Responsibilities

General Administrative Support:

• Provide high-level, confidential support to the Senior Assistant Dean of Student Affairs, exercising independent judgment, discretion, and strong attention to detail in a fast-paced environment
• Manage calendars, workflow, and priorities, ensuring materials are organized, deadlines are met, and follow-up is consistent
• Coordinate complex scheduling across in-person and virtual meetings, often on tight timelines
• Draft and prepare correspondence, including emails and other communications
• Support the Senior Assistant Dean and the Office of Career Planning in preparing and organizing materials and inputs for meetings and events, working with multiple stakeholders to ensure completeness and clarity
• Provide coordination and administrative support for special projects, events, and initiatives managed by the Office of Career Planning
• Organize materials, facilitate communication, and support project execution
• Assist the Senior Assistant Dean and the Office of Career Planning in managing priorities and deadlines across projects, taking initiative to move work forward and resolve issues as they arise
• Support coordination and planning of special events and programs with other offices across the law school

Requirements / Qualifications

• Associate's degree with one + years of progressively responsible office experience or equivalent administrative work experience.
• Experienced PC/Google suite user; experience with calendaring systems (Google/ Outlook), Word, Excel, and PowerPoint are required;
• Strong organizational skills
• Demonstrated accuracy and attention to detail
• Ability to multi-task, exercise initiative, and prioritize and balance multiple concurrent assignments and deadlines
• Must be able to work effectively with a diverse group of colleagues, faculty, staff, students, clients and visitors
• Excellent written and verbal communications skills
• Proven ability to work independently and as a team
• Superb interpersonal relationship skills and professional demeanor
• Ability to interact professionally with faculty, staff and students and the public
• Must be able to work some evenings and weekends.
• Ability to learn quickly and adapt to new computer software and technologies
• Must be able to handle highly confidential information and sensitive matters with tact and discretion
• Must be able to remain in a stationary position for long periods of time.

Preferred Qualifications

• Experience with M-Pathways systems, Canvas, Symplicity, and/or Paladin preferred
• Knowledge of University of Michigan policies and procedures
• Experience in student services, legal practice, event management, and/or higher education is strongly preferred.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

Equal Opportunity Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.