Sales Coordinator - Advertising Company

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Sales Coordinator - Advertising Company based in Brazil.

We are looking for a highly organized and detail-oriented Sales Coordinator to support the daily operations of a dynamic advertising sales team. In this role, you will work closely with Account Executives to coordinate the entire sales process, from proposal preparation and contract administration to campaign reporting and client support. You will play a key role in ensuring that sales activities run efficiently, deadlines are met, and client expectations are consistently exceeded. Working across multiple departments, you will help align campaign schedules, advertising inventory, and client deliverables. This position offers hands-on exposure to sales operations, account management, and the outdoor advertising industry, with opportunities to develop your skills and take on greater responsibilities over time.

Accountabilities:

As a Sales Coordinator, you will provide essential administrative and operational support to the sales team, ensuring accuracy, efficiency, and seamless coordination throughout the sales and campaign lifecycle.

Collaborate with Account Executives to prepare, organize, and submit accurate, client-focused proposals and presentations.

Coordinate RFP and proposal timelines, ensuring all required materials are collected and delivered ahead of deadlines.

Gather information from internal teams, including advertising inventory availability, specifications, and creative assets.

Maintain and update proposal templates, pricing information, and content libraries.

Manage the contract administration process, from document creation to execution, ensuring accuracy and timely completion.

Enter and maintain sales-related information, client records, and campaign details in CMS and CRM systems.

Prepare and process documentation, forms, and administrative records related to sales agreements and client accounts.

Create and deliver Proof of Performance (POP) reports to demonstrate campaign results and advertising effectiveness.

Respond promptly and professionally to client inquiries, information requests, and support needs.

Coordinate with marketing, creative, inventory, operations, and real estate teams to align campaign schedules with asset availability.

Monitor campaign timelines and deliverables to ensure they meet client expectations.

Assist the sales team with reporting, sales performance tracking, and key business metrics.

Provide ongoing administrative support to Account Executives throughout the sales and client management process.

Requirements:

The ideal candidate is a proactive, dependable, and detail-oriented professional with excellent organizational and communication skills. You should be comfortable managing multiple priorities in a fast-paced environment, working with digital systems, and collaborating with different teams while maintaining a high standard of accuracy.

Associate's degree or higher in a relevant field.

Professional proficiency in English, with strong written and verbal communication skills.

Excellent organizational skills and exceptional attention to detail.

Ability to manage multiple tasks, competing priorities, and tight deadlines effectively.

Comfortable with data entry and working with Content Management Systems (CMS) and Customer Relationship Management (CRM) platforms.

Strong interpersonal skills and the ability to collaborate effectively with colleagues and management while also working independently.

Reliable, proactive, and responsive approach to client communication and internal coordination.

Strong work ethic, accountability, and willingness to take ownership of responsibilities.

Creative problem-solving skills and the ability to approach complex business challenges thoughtfully.

Enthusiasm for building professional relationships and interacting with new people.

Preferred Qualifications:

Bachelor's degree in a relevant discipline.

Previous experience in sales coordination, sales support, account administration, or a similar position.

Experience preparing proposals, managing contracts, or producing client-facing reports.

Interest in real estate development, advertising, or sales operations.

Previous exposure to billboard or outdoor advertising is an advantage but not required.

Benefits:

Monthly compensation of USD 1,100.

Full-time contractor engagement.

Fully remote working arrangement.

Opportunity to work with a team operating across major advertising markets in the United States.

Hands-on exposure to sales, operations, campaign management, and client relationships.

Opportunities for professional development and increased responsibilities as you grow within the team.