Paralegal / IP Administrative Assistant

Actual Talent is the talent acquisition consultancy that offers Executive Search, RPO and Talent Solutions.

Our purpose is to drive the growth and fulfillment of individuals and organizations. We facilitate individuals in finding inspiring opportunities and help organizations discover professionals who will take them to the next level. We do this through talent acquisition and development solutions that focus on people, diversity and inclusion, innovation, and cutting-edge technology.

Location: Barcelona, Spain (Hybrid / On-site)

Department: Intellectual Property (IP)

Reporting To: Senior Director, Global IP

Job Type: Full-time

About the Role

We are seeking an organized and detail-oriented Paralegal / IP Administrative Assistant to join a leading multinational organization based in Barcelona.

In this role, you will be responsible for overseeing IP budget controls and operational expenses, managing global brand and trademark databases, and providing operational and docketing support across international teams (EMEA, US, and India).

Key Responsibilities

• IP Financial & Budget Management: Monitor IP department budgets, process invoices, and support the implementation of global financial controls for IP litigation and caseloads.

• Database & Trademark Management: Build, populate, and maintain global brand, trademark, and domain name databases.

• Searches & Legal Analysis: Perform trademark searches and support freedom-to-use / registrability analyses for proposed brand names submitted by Regulatory and Marketing teams.

• Litigation & Docketing Support: Handle docketing for trademark applications, patent litigation cases, and parallel import requests; prepare presentations and reports.

• Transaction & Administrative Support: Assist in M&A processes (document review, summaries, presentations) and coordinate signature workflows for IP contracts and legal documents.

• Global Operational Coordination: Provide day-to-day administrative support and cross-network coordination across regional teams in EMENA, India, and the US.

Candidate Profile and Requirements

• Education: Relevant background in Law, Business Administration, or a related field.

• Industry Knowledge: Demonstrated interest or working knowledge of European Intellectual Property laws (trademarks and patents).

• Languages: Excellent command of English (written and spoken) is required for daily global collaboration.

• Technical Skills: High proficiency in MS Office, particularly Excel.

• Core Competencies:

  • Strong analytical, time management, and organizational skills.

  • Excellent communication and peer relationship-building abilities.

  • Commercial awareness and a business-focused mindset.

  • Proven ability to work both independently and collaboratively within cross-functional, international teams.
    

What is Offered

• Opportunity to join a dynamic, international team with global exposure.

• Professional growth within a key functional area of a multinational enterprise.

• Collaborative and multicultural working environment.