Staff Accountant

KEY RESPONSIBILITIES:

Manage the full purchase order process, from requisition and approval through receipt, invoicing, and closeout.
Create, review, and issue POs and change orders, coding each to the correct project, cost code, and GL account.
Confirm that every purchase has the required approvals and supporting documents under company approval limits and spending policies.
Track open POs and remaining balances; close out completed or inactive POs and release unused amounts.
Maintain PO logs and documentation and recommend improvements to the purchasing workflow.
Track committed and actual costs against approved project budgets.
Prepare budget-vs-actual and open-commitment reports for project managers and leadership.
Flag purchases that would exceed budget lines and route them for review before release.
Report on spending by vendor, project, and cost code.

QUALIFICATIONS:

Required

Bachelor's degree in accounting, finance, or a related field, or equivalent experience.

3+ years of accounting experience, including at least 2 years in purchasing, accounts payable, or project accounting.

Hands-on experience managing a purchase order process and performing three-way matching.

Solid understanding of accruals, reconciliations, and month-end close.

Ability to read project budgets and compare committed and actual costs against them.

Strong Excel skills (pivot tables, lookups, and reconciliation workbooks).

Experience with NetSuite or a similar system.

Preferred

Experience in real estate development or construction, including change orders, retainage, and lien waivers.

Experience with ServiceNow.

SKILLS:

Attention to detail: catches coding errors, duplicate invoices, and pricing discrepancies before payment.
Controls mindset: follows approval limits and keeps ordering, receiving, and payment properly separated.
Communication: works well with project managers and vendors, and follows up firmly and professionally.
Organization: manages a high volume of POs and invoices across multiple projects and deadlines.

WORK ENVIRONMENT:

Hybrid, full-time position.
Extra hours may be needed around month-end close and audits.